Korbyt to Showcase New AI-Powered Meeting Room and Desk Booking Capabilities for Law Firms at ILTACON 2026

Korbyt, the leader in enterprise space management and digital signage solutions, will showcase new AI-powered workplace booking capabilities for law firms at ILTACON 2026, taking place August 23-27 at the Gaylord Opryland Resort & Convention Center in Nashville, TN. At booth 665, Korbyt will demonstrate three additions to the Korbyt Anywhere platform – updated Korbyt Booking Calendar for reception and conference service teams, Concierge^AI and the Korbyt Booking Add-In for Microsoft 365 – all designed to help legal teams find, book and manage meeting rooms and desks without friction, while protecting the confidentiality their clients expect.

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Korbyt will host a live virtual session on Tuesday, August 18 at 12:00 p.m. ET to showcase these latest additions to the Korbyt Anywhere platform. To learn more and register, click here.

In the legal profession, the meeting room is where strategy is built, negotiations are won and client relationships are solidified. Yet finding and booking the right space is often surprisingly friction-heavy: attorneys lose billable minutes to double-bookings, administrative teams spend hours reworking schedules around last-minute changes and clients are left waiting in hallways. Korbyt Booking’s capabilities are built to remove this friction within the tools legal professionals already use every day.

“Law firms run on billable time and client trust, both of which are quietly eroded by the everyday friction of booking space,” said Natalie Appleton, VP Workplace at Korbyt. “We’re giving firms a single, intelligent way to see every space, book it in seconds and enforce their own rules automatically to ensure attorneys stay focused on client work and administrators spend less time playing ‘conference room Tetris.’”

Korbyt Booking Calendar: The Whole Workplace, One View

The Korbyt Booking Calendar for reception and conference service users gives administrators and workplace teams a single screen to see and manage every desk, room and shared space across the firm’s entire facility, with every floor, building and office on a single, scrollable canvas. A frozen time header stays locked in place as users scroll through hundreds of resources, so a multi-office firm never loses track of which location, time zone or time slot it is viewing.

Administrators can save the space and floor combinations they use most as one-click presets, filter instantly to their own bookings, and book, copy, move, recur or cancel any reservation without a single pop-up pulling them away. Information-dense booking cards surface relevant details, while color-coded cards make meeting types instantly readable across the day. While this new capability is available now in Korbyt Booking, the new calendar can be piloted with a single team before expanding across the entire firm.

Concierge^AI: Book the Right Space in One Message

Concierge^AI is a specialist booking agent within the Korbyt Anywhere 5C^AI agent suite that lets employees book a desk or meeting room in a single message from Microsoft Teams, Outlook or the Korbyt web app with no filter panels, floor maps or guesswork. An attorney can simply type “room for eight with video conferencing on the 7th floor on Friday at 2pm” and Concierge^AI returns the right space.

Unlike AI tools that show options and then fail at the moment of booking, Concierge^AI enforces a firm’s rules such as advance windows, access controls and after-hours restrictions before offering a single option, so it never proposes a space it cannot actually book. Concierge^AI capabilities include:

• Natural-language desk and room booking from one message, with real-time filtering by capacity, floor, features and resources

• A booking rules engine that applies advance windows, duration limits, access controls and after-hours restrictions before any option is shown

• Conversational editing to adjust date, time or resources inline, plus modify and cancel with an instant calendar update

• “Find a colleague” booking to reserve a desk beside a specific coworker

• Single sign-on through existing Microsoft credentials in Teams and Outlook, no new infrastructure and no additional Microsoft permissions

• SOC 2 Type II certification and 99.5% uptime

Because Concierge^AI reads a firm’s existing resources, floors, availability and booking rules from day one, it is the booking specialist attorneys and staff can use immediately, without a tutorial.

Korbyt Booking Add-In for Microsoft 365: Book Where Legal Teams Already Work

Most legal professionals live in Outlook. The Korbyt Booking Add-In for Microsoft 365 lets them reserve desks, meeting rooms and collaboration spaces directly from the Outlook calendar, with real-time room availability that helps prevent double bookings that could send two partners and their clients into the same conference room. From the same interface, users can:

• Request catering, AV and IT support, automatically routing requests and relevant billing details to the correct department

• Add Zoom, Microsoft Teams or Webex video conferencing

• Capture booking types along with chargeback and client/matter level billing

Behind the scenes, utilization analytics give operations and facilities teams the insight to right-size space and reduce real estate cost.

Built for the Modern Legal Workplace

Together, these new capabilities address the specific demands of legal environments, where client confidentiality and efficient space utilization are paramount. Centralized booking ensures meeting room signage shows whether a room is occupied without exposing client names or case matters. And no-show “ghost meetings” stop draining capacity: if no one checks in within 15 minutes of the scheduled start, the room is automatically released back into the pool of available spaces, preserving workspace resources during periods of peak demand.

The Korbyt Booking Calendar, Korbyt Booking Add-In for Microsoft 365 and Concierge^AI are available now within the Korbyt Anywhere platform. Visit https://gokorbyt.com to learn more about Korbyt Anywhere, and follow Korbyt on LinkedIn, Facebook, and Instagram.

About Korbyt

Korbyt helps corporate enterprises deliver AI-powered workplace and customer experiences across digital channels and physical locations that engage employees, visitors and customers more effectively. The Korbyt Anywhere platform empowers organizations with dynamic, data-driven communication through digital signage, desktop, email, mobile devices and space management solutions, enabling seamless collaboration across all touchpoints. Korbyt serves enterprise organizations across industries including financial services, banking, legal, manufacturing and logistics. Headquartered in Dallas, TX, Korbyt is a portfolio company of Boston-based private equity firm Clearhaven Partners. For more information, visit GoKorbyt.com.

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